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Time is a unique and a very precious resource that you need to keep in order to do your work effectively , to accomplish your goals, to spend time with your loved ones. If you become a good time manager, you’ll not only get a lot more done in less time, but you’ll feel more relaxed, focused and in control of your life.

How often do you find yourself running out of time? Weekly, daily, hourly? For many managers and employees alike, it seems that there's just never enough time in the day to get everything done. Well here I would like to share you some simple and practical techniques for leveraging your time effectively.

Method 1 : ABC analysis :-

It is one of the simplest and oldest methods usued by many managers to effectively leverage their daily tasks and time. This method is more effective to achive you day to day goals and complete you daily tasks.

On a daily basis before you begin your work, list down all the tasks/activity to ought to complete or the day

Now grade each of these tasks basis the below ABC matrix.

* A – Tasks that are perceived as being urgent and important at that point of time.
* B – Tasks that are important but not urgent at that point of time
* C – Tasks that are neither urgent nor important at that point of time
Once done, the priorities are very clear that to complete amm the As first, then Bs and then Cs.
If you start practicing the above you would soon know what is important is seldom urgent and what is urgent is seldom important.

Method 2 : Effort Impact - Matrix Method :-

When you want to achieve a particular goal by end of the day or by end of the week, for which have to complete certain tasks or activities an Effort - Impact Matrix can be of good help. Its a simple diagramming technique that helps you choose which activities to prioritize (and which ones you should drop) if you want to make the most of your time and opportunities. Below is the matrix diagram.

For each tasks you have two questions. 1. How much impact would completing this task have on the overall goal ? 2. How much effort do I have to put in to execute this task ? Accordingly you can allocate each of your task in to the below diagram slots, and make an informed decision to re-prioritise the task.

Method 3: Be Organised :-

This is the golden thumb rule of effective time management, The better you are organised the faster you can retrieve information/data and complete your task. In the forthcoming articles i would be writing on how can one be well organised, will also share some easy tools available and some best practice sharing..

Now that you know these methods, its now more important to practice them in your work place on a daily basis. Remember : The essence of time management is to set priorities and then to organize and execute around them.

Other relevant articles :
Effective Delegation - a critical survival skill

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1 Responses to Practical Techniques for Effective Time Management

  1. Great post to read! It is very easy to get distracted by or start our day by ticking off the urgent tasks on our to-do list when more important tasks difficult to get started on.

    I would like to add a tool which helps to estimate the urgency of our daily tasks. It really works and I think you probably already heard of it. Here's the link ( http://www.replicon.com/olp/online-time-recording-software.aspx ) to know more about this application!

     

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